In the world of information technology and online businesses, there are ever growing security concerns for the business owners and the customers equally. Any online business owner is supposed to have a secure email server. Surprisingly, still many businesses haven’t moved to dedicated email servers and rely on shared and other less reliable hosting services for their business needs. This not just makes your company’s important information highly at risk, but (depending on the industry in which your business operates) it can also make you exposed to HIPAA fines and penalties.

Getting a dedicated email server, helps you protect your sensitive information and lets you enjoy other practical advantages of it.

Wanna know what a Dedicated Email Server is?
A dedicated email server is only hosted for your individual business. Your email server does not have to share resources with other users and can have its own dedicated hardware and data center space.

Pros of Dedicated Email Server Hosting
There are multiple reasons why you should move to a dedicated email server for your business. For beginners, dedicated servers translate into never having to share their resources with other users- full processing speed of your server, storage, and other features available for your email all the time. All these things will make you be able to experience faster speeds and enhanced reliability, especially when you choose a dedicated server host that offers greatest uptime service level guarantees.

You also get more control over your maximum file sizes on attachments with a dedicated email server.

Dedicated email servers maintain communications among your employees way too secure as compared to shared hosting. This means added protection and hassle free communication through emails, specifically when your employees deal with sensitive data such as your customer information, etc.

Get Started With The Dedicated Email Service:
It’s common that most people aren’t certain about how to begin with setting up the dedicated email server, but here you can follow the steps, given below and you will be good to go…Start with authenticating DNS records, such as:

• Sender Policy Framework (SPF)
• DomainKeys Identified Mail(DKM)
• Domain-based Message Authentication, Reporting, and Conformance (DMARC)

These records need to be authenticated in order to make sure that your email server will process all the emails and files accordingly.

Next, you are required to change your server’s hostname from the generic one(assigned by default by your server) to a new one that matches your outgoing mail IP address records. This will minimize the risk of outgoing emails sent from your company addresses being marked as ‘spam’. Important note! Choose your hostname wisely, as it will be your identity to others online.

And in case you’re transferring emails from your old server, then make sure that you also retrieve a list of existing employee accounts that will be required to relocate. Then you have to transfer or create the new accounts in your corresponding cPanel account.

Give Away!

Opting for a dedicated email server for your business email will be a smart decision no matter whatever the type of your business is. You, your employees, and your customers will be able to experience a more secure environment and will be at ease mentally on dedicated email server hosting.

If you have made up your mind about the dedicated email server hosting option for your company email? Write to HostTechno right away and get an IT solution at info@hosttechno.com. We have an experienced team to walk you through the process and make this transition as smooth as possible.